Streamlining Your Serialization Rollout

Following this three-stage deployment strategy will help ensure compliance with regulatory requirements

By Michael Howe, CEO, Verify Brand

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Chances are you’ve had a lot of conversations with potential technology partners about their serialization and traceability platforms. Regardless of which software supplier you ultimately choose, there are some common strategies you’ll want to follow when it comes to deploying any new serialization solution to ensure compliance with regulatory requirements, including the U.S. Drug Supply Chain and Security Act (DSCSA) and the European Falsified Medicines Directive (FMD). Without a strategy in place, you could overlook critical elements for compliance and cost your business valuable resources.

When meeting with potential serialization partners, make sure to discuss their deployment process to determine the level of support you’ll receive and the roles your company, your supply chain partners and other technology suppliers will need to play. Keep in mind that while processes will differ, there are three deployment phases that form the backbone of an effective rollout. 

Understanding each deployment phase can help ensure that you’re doing your due diligence – whether you have chosen a partner and now need to meet compliance dates, or you’re still evaluating options.

PHASE 1: PROJECT INITIATION
The first phase of a successful deployment is to create a project implementation plan and timeline. This helps you accurately map out your project work stream and scope, and identify the necessary documentation and framework to fit your business needs. As you create an implementation plan, conduct a formal audit of all the IT systems, data and hardware that live within your enterprise, and understand your trading partner capabilities that exist within your supply chain. Consider that you’ll want to easily connect to them to gather, as well as share streams of serialization data.

The transmission of serialized data is very different than the transmission of a lot-level document when communicating downstream events to your trading partners. Lot-level documents can be electronically communicated via a service like email. However, to meet item-level serialization requirements, all solution providers need to directly connect to each of your trading partners or allow distributors a secure web portal login for the receipt of that data.

Ask your technology providers: do they still need to make a connection on your behalf to send serialized data to your trading partners (or have a portal that allows them to retrieve the data)? Look for a serialization software provider that will manage and validate each of those connections for you. Avoid providers that offer poor onboarding and do not assist you with the validation phase or the management of the connections to those downstream trading partners.  

In addition, make sure you think globally during this phase. The reality is that supply chains cross borders and oceans during a product’s journey from the manufacturer to its final destination. Understanding and defining the scope of implementation up front can better prepare your company and serialization partner as they work to build schedules, identify partners and create your implementation plan.

For example, during the project initiation phase, one large company we worked with took a step back and redefined its user requirements according to the company’s strategic business needs. The project manager made sure that the requirements were measurable, could be converted into functional specifications, and those functional specifications can be eventually validated against. This minimized complications during later the stages of deployment.

PHASE 2: CONFIGURATION AND VALIDATION
Now that you’ve scoped out your situation, developed an implementation plan, and audited your partners, systems and data requirements, you are ready to begin the configuration and validation phase of serialization deployment.

This is perhaps the most important phase of the project. During this phase, all the due diligence completed in the project initiation phase will pay off as your serialization partner begins to build a solution that matches the needs of your business. Keep in mind that architecting a solution that aligns with your needs doesn’t need to be expensive or time-consuming. It just means that your serialization partner is matching the system functions to your business requirements.  

As you work to determine validation requirements at the corporate and product/packaging levels, think about how you can create the most efficient process for requesting and reviewing performance and compliance validation data. An integral component of this phase is to understand the data standards that will support connectivity with each of your partner networks. For example, data exchange standards like GS1’s EPCIS standards provide pharma brands with a common language for sharing information among supply chain partners.

With a common data language that is widely used and supported, you can be confident that your serialization platform can sift through the mountains of data. In turn, this data will provide actionable insights to better drive your business forward and achieve end-to-end visibility.

In addition to leveraging the necessary data standards, make sure you discuss connection and platform requirements based on the partner/network audit results that you completed during phase one. For example, a multi-tenant architecture where all customers share the same instance of the platform, may prevent you from making software updates that work best given your resources and timelines. On the other hand, a single-tenant architecture where each customer gets a dedicated instance of the platform and code base, gives you the ability to update the system when you want based on your specifications – not the software providers. Whether you are working with CMOs/CPOs or third-party logistics providers (3PLs), understanding the platform architecture as well as your network partner readiness can be critical if you hope to deploy quickly and gain meaningful insights in the long run.

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